Estd: 1958

KVR GOVT. COLLEGE FOR WOMEN

An Autonomous institution since 2015

Affiliated to Rayalaseema University

Email: kurnoolw.jkc@gmail.com, Telephone: 08518 - 221090, Fax: 08518- 234278

R.S. ROAD, NARASIMHA REDDY NAGAR, KURNOOL - 518004


Modalities



JOB CHART OF THE EXAMINATION BRANCH


  1. The controller of examination announces the examination schedule and procedure well in advance and also ensures conduct of examinations and announcement of results in time.
  2. The controller of examination prepares the nominal rolls on the basis of the details (students’ name, father’s name, student photo, signature etc.) as submitted by the candidate to the examination branch. These details are printed on the HallTicket.
  3. Internal and External:  The students who could not attend i.e of a semester shall be allowed to write in a subsequent year along with their juniors.
  4. The student must obtain 75% of attendance to write Internal and External exams of the college.
  5. If the students have less than 75% of attendance i.e from  61%to 74%  condonation fee of  Rs- 500/- to be collected as affine along with medical certificate issued by assistant  civil surgeon.
  6. If the students have 50%to 60% of attendance condonation fee of Rs- 1000/-  to  be collected as affine along with medical certificate issued by assistant civil surgeon, as it is a women’s college this exemption is given to the candidates by taking a resolution in the staff council meeting comprising of all in charge of the departments.
  7. The students who have less than 50%, are not eligible to write the exam and have to redue the semester in the immediate next academic year.
  8. Correspondence with the University regarding B.O.S Meeting, A.C.Meeting and G.B.Meeting, University members.
  9. The controller of the examination has to give an advance amount to conduct the BOS Meeting and collect the bills i.e T.A., Accommodation, sitting allowance, hospitality immediately.
  10. After completing the BOS Meeting the related bills to be submitted within one week to controller examination by all in charges of the departments.
  11. The controller of the examination has to pay the amount within a week to the all in charges of the departments.
  12. As a small step towards Digital India, the Examination section has introduced online payment of remuneration to the examiners.
  13. The Controller of Examination has to conduct the Internal Examinations for each semester within 90 days in equal intervals of time.
  14. Semester End Exams to be conducted after completion of 90 working days.
  15. Coding and Decoding of the main Answer Sheets: Every day after the completion of Semester end examination. The controller of the examination, has to entrust the work of Coding and Decoding to the staff who are active in the examination hall. If necessary, additional members can be nominated to speed up the process of Coding and Decoding (Additional work - additional Remuneration).
  16. Scrutiny of main answer sheets after receiving from the examiners. The controller of the examination, has to take the list of scrutinizers from all in charges of the departments before the last working day of the College to do justice in favor of the students. The Scrutinizer has to verify whether the marks are posted as per the norms of the College or not.
  17. After completion of the Semester End examinations the C.E. has to announce the results of the final year students within 30 days and 2nd and 1st year results within 40days.
  18. Revaluation: After announcing exam results within the 15 days the C.E has to collect revaluation fee.
  19. If any candidate applies for personal identification of the main answer sheet it should be done by following the affiliated university, Rayalaseema University, Kurnool.
  20. Academic Calendar should prepared Keeping in mind commencement of semester, Internal and external exams for each semester in the commencement for the next AcademicYear.
  21. Academic Council Meeting: It is the responsibility of the Examination Branch to conduct Academic Council Meeting along with the academiccoordinator.

           a. Collection of minutes of the BOS, Syllabus, Model Question Paper, justification         reports regarding the modification of 20% of Syllabus and Panel Question paper                setters and Examiners to compile the book for agenda of the academic council meeting.

    22.Governing Body Meeting: The examination branch is responsible to conduct the G.B meeting as per the instructions of         the Special Commissioner of Collegiate Education, AP, Vijayawada. The required material like T.A. bills, seating                     allowance bills, hiring charges of the Vehicles, Hospitality, receiving and sending of the UGC nominee from Delhi,                 and other officers from the Office of the CCE, AP, Vijayawada.

    23.Finance Committee: The Finance committee has to meet twice in a year to take decisions relating to examination                 branch. To conduct BOS, Academic Council, Governing Body, The remuneration of the examination branch Teaching &         Non- Teaching staff to draw the Amount the approval of the finance committee is necessary to claim the above advance       amounts by takingresolutions.

  24.The Controller of Examination has to put a note to the Principal for the sanction of the advance amount to conduct the           activities mentioned in Para –17.

  25.The Controller has to maintain the separate account for Autonomous funds and fee collected from the Students for               examination purpose, maintains of cash book, register of resolutions of examination branch.BOS records, Academic             council records, Governing body records etc.,

   26.The controller has to maintain remuneration chart relating to practicals, theory exams and others.

   27.See the UGC website www.ugc.ac.in for the Autonomous Collegeinstruction

 

MODALITIES OF EXAMINATION BRANCH

  1. Principal will act as Chief Controller of Examinations: As per the UGC guidelines Principal is the Chief Superintendent. He/She will be responsible for the proper conduct of the examinations at the centre. Ordinarily the Principal of the college in which the Examination is Held will be Controller of the examination. If the Principal is unable to act as Chief Superintendent, he shall recommend the senior most Associate Professor will be appointed as Chief Superintendent or In- ChargePrincipal.
  2. Controller and assistant controllers has to attend the examination duties every day without fail as per the examination timetable of the college.
  3. Appointment of Observers: The senior most two Associate Professors will be appointed as the Observers for smooth conducting of the examinations. The Observer has to report to the duty at least 30 min. before the commencement of the examination and stay in the examination branch till all the main answer sheets are received from the invigilators.
  4. Appointment of Reserve invigilators: The senior most faculty to be nominated as the total strength of the college. Reserve: - For every five rooms or for every 150 candidates one invigilator shall be kept in reserve. The reserve invigilator report to the duty at least 30 min before the commencement of the examination and stay in the examination branch till all the main answer sheets are received from the invigilators. If any invigilator requires relief the reserve invigilator goes and relieves the candidate for 15 minutes to refresh.
  5. Invigilators (Internal/External):1)For every 30 candidates there shall be one invigilator. Senior Asst, Superintendent shall be appointed and he will be put In charge of the blank answer books (Main and additional) for the whole examination.
  1. The controller of the Examination also make necessary arrangements for engaging invigilators in case of shortage, from neighboring Government Degree Colleges who are accessible to him.
  2. The responsibility for a Hall of 30 candidates will be fixed on each invigilator; Invigilators posted for a session should not be replaced in the middle of the session.
    1. Invigilators should be changed from room to room everyday.
    2. Assignment of Duties:At least one hour before the commencement of the examination at a centre, the Controller of the examination and invigilators shall assemble in a room and discuss and settle the allocation ofduties.
  3. Preliminary arrangements:The controller of examinations shall complete all the necessary preliminary arrangements such as allocation of seats, pasting of register numbers tc, a day previous to the commencement of the examination. The examination should as far as possible be held only in thehall/rooms.
  4. Seating arrangements:Each room selected should as far as possible be capable of accommodating at least 50 to 60 candidates. Smaller rooms may be avoid as far as possible.  The examination halls should be cleaned before the examinations so that to maintain cleanliness.

Notice of prohibitions should be read out on the first day and displayed prominently throughout the examination. Permanent places of seating arrangements should be maintained at the college.

  1. Plan for seating arrangement:A Plan of seating arrangement should be exhibited at the entrance to each hall prominently. A copy of the plan should also be retained by the examination branch for record purpose.
  2. Time table and Instruction:Copies of the Time table and instructions to candidates should be prominently displayed at each examination centre.
  3. Inspection of Hall Tickets: No candidate shall be admitted to the examination hall/room without production of the hallticket.But the controller of the examination may if he satisfied about the identity of the candidate, allow him to write the examination and insist on the production of the hall ticket on a subsequent session.
  1. Loss of Hall Tickets:In case of loss of Hall Tickets the controller of the examinations has to verify the nominal rolls and allow him to write the examination by charging a penalty of Rs-50/-.
  2. Precaution against Impersonation:The Controller of the examinations hall instruct the invigilators to go round the examination hall when examinations are going on and check the Hall Ticket of each candidate without causing disturbance to the candidate. Suspected cases of impersonation should be reported to the Controller of Examinations.
  3. Late Comers:Candidates presenting themselves after half an hour the commencement of the Exam should not be allowed to write exam.
  4. Visit by the Chief Superintendent/Addl. Chief Superintendent (Incharge Principal):     When examinations are going on, the Controller of the examination/Addle. Controller of the examination should visit the various halls at intervals without notice so that the Invigilators may not engage themselves in any occupation likely to undermine the efficiency ofsupervision.
  5. Time limit for leaving the Hall:Candidates shall not be allowed to leave the hall until after the expiry of 30 minutes after the commencement of examination. The candidate shall be directed to remain in their seats until the answer papers are collected from them. The candidate who wants to leave the examination hall after 2 hours the invigilator has to collect the main answer sheet along with question paper. He has to collect the question paper from the concerned invigilator after the examination is over.
  6. Use of Instruments and books:The use of Mathematical Instruments and Mathematical  and Physical Tables by the candidates are allowed while answering question in Mathematics, Physics, Chemistry, Statistics etc. These books should be supplied by the college or students are allowed to use their own books. The controller of the examination will arrange the supply of graph papers and unscientific calculators are also allowed.
  1. Warning Bells:The Controller of the examination  should  arrange  for  a  bell  being sounded at every half an hour after the commencement of the examination. A warning should be given 10 minutes before the closure time for the particular paper. The Controller of the examination may at his discretion allow extra time upto 5 minutes, if for any reason the question paper could not be distributed before the appointed time for commencement of the examination.
  2. Entry of Outsiders Prohibited: The entry of outsiders into the examination hall is strictly prohibited.A close watch should be kept by the invigilators over the peons and other menials who may enter the hall for supply of water. The peons and menials are prohibited from taking tea or coffee for the candidates into the examination hall. No member of the staff teaching /non-teaching who has no duty in connection with the exam should not be permitted to enter the halls or handle question papers.
  1. Question papers:The question papers will be preserved by the Controller of the examination. The Controller of the examination should inspect the packets and satisfy himself that the required question papers are adequate. Discrepancies and deficiencies should be brought to the notice of the Controller of Examinations forthwith. If any discrepancy is found in the question paper or on the question paper cover with regard to duration, maximum marks etc, the time table should be followed and the candidates instructedaccordingly.
  2. Custody of question papers:The Controller of the examination is the custodian of the question paper bundles. All the question papers to be retained by the control. of the examination.
  3. Manner of Distribution of Question papers:The Controller  of  the  examination  should open the covers containing question papers in the Principal’s room in the presence of the Additional Controller of the examination and observers (If Additional Chief Superintendent/External Invigilators are not available the covers containing question papers should be opened in the presence of invigilators). He will cut and open the cover along the line marked on the cover without damaging the seals. The cover must be cut by a sharp edge along the line indicated and on that side only. The end of the cover should not be completely cut off. The question papers in packets should then taken out. The Controller of the examination may cut open one inner packet and satisfy himself that it is the right question paper for the day’s (Session) examination. He will then hand over to the invigilators allotted to each hall the required number of copies of the question paper without opening the inner covers. In cases where the covers have to be opened loose copies of the question papers should be put in a cover & handed over to the Invigilators. Spare cover should be kept ready for this purpose. Any mistake in the contents of the packets or noting on the cover should be reported to the Controller of Examinations forthwith. The Controller of the examination will be responsible for wrongly opening the questionpaper.

No Question paper should go out of the college before the close of the exams. The possibility of exchange of question papers between the candidates should be prevented. For this, the candidates should be instructed to write their name and Reg. No. On the question paper immediately on the receipt of the same.

All excess question papers available with the invigilators should be collected immediately after 30 minutes of the commencement of the examination and kept bythe


Controller of the examination in his custody till the close of the exam. Question paper should not be given to anybody who is not on duty, before the close of the exam.

  1. Certificate to be furnished:After the question paper covers have been cut opened & distributed the Additional Chief Superintendent/Invigilators should affix their signature on the question paper cover. Stock registers of answerbooks:

(Maximum 30) answer books are given to each Invigilator and get his acknowledgement. Invigilators will be supplied with statement from in duplicate for recording the issues of answer book to the candidates.

  1. Suspected cases of malpractice:

If the candidates are possessing forbidden material he will be booked under SMP by the invigilators, controller of examination, observers, chief superintendent/Addl superintendent and any other nominated.